Executive Assistant
An Executive Assistant at Legend Web Works streamlines hectic days and thrives in a constantly changing environment.
Our company values self-starters, people who are organized, flexible, can maintain excellent external and internal relationships and are strong communicators overall. Your primary goal is to keep the day running smoothly for our team.
What You'll Do
- Provide direct support to the CTO and management
- Wear many hats. You're able to balance several tasks at once and can easily pivot as priorities change.
- Manage meeting and internal team calendars and scheduling via Microsoft Office 365
- Plan and coordinate internal and external meetings
- Assist in Accounts Payable
- Maintain an efficient flow of information between executives & team members
- Organize and maintain the office filing system
- Screen and prioritize inbound communications, or transfer to appropriate individuals
- Assist with account renewals
- Own or assist with strategic projects as needed
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication – memos, emails, presentations, reports
- Screen and direct phone calls and distribute correspondence
About You
- You are detail-oriented and have exceptional organizational skills and enjoy diving into operational processes
- You are entrepreneurial and consider yourself a self-starter who loves to own things end-to-end
- Excellent computer literacy, and experience with Microsoft Office 365 (or ability to learn quickly)
- Highly organized, and able to efficiently prioritize a large workload of tasks
- Strong communication skills, and ability to interact with internal and external partners
- Ability to work in an ambiguous, rapidly changing environment
- Self-motivated, and works well under pressure
- A problem solver at heart with a genuine interest in learning by helping
- Ability to work under pressure and manage interruptions
- High attention to detail, capable of proofing your own work and the work of others
- Exceptional communication skills and the ability to interact with all levels of the organization
- A resident, or within close commuting distance of Southwest Ohio is required
